Professional Liability Insurance SimplifiedKeeping Your Insurance Simple & Effective
Have Questions? Need Help? Call Us! 1-877-569-4111

Protect Against Unauthorized Entry to Your System During Remote Access

October 19, 2017

Lawyers Malpractice insurance

By all standards, lawyers are required to utilize technology in a manner that keeps them in line with others in the profession so that they are meeting common expectations of competency and service. This means then that they must also be alert to the risks that technology can pose and consider how to address those risks to help protect against harm to their practices and to their clients.

One of the biggest of those risks is loss or compromise of client information when your system is infiltrated by an outsider. This can happen because a hacker broke into your system, or through loss or theft of a device on which the information is stored.

So, what can be done to manage the risk?

One of the greatest points of vulnerability to your systems is during remote access of data. When you use your smart phone, laptop, or other device to access your office computer network from the courthouse, the airport, or your home, you’re cracking open the door for hackers. To help keep them from walking through that door:

  • Don’t use public wifi when logging in remotely. Set up a private network and use a personal hotspot to connect to it. For extra protection, use a hardwired connection if available (many hotels still have cable or ethernet connections available, for instance).

  • Set up two-step security authentication for remote access, so that any hacker has to pass through at least two sets of doors to get through.

  • As part of building this barrier, use strong passwords. Conventional thinking is moving away from the protocol of changing your password on a regular basis and moving toward the use of more sophisticated passwords. Passwords that include a mix of fonts, cases, numbers, and symbols are strongest. But don’t use the same password—or password pattern—for every system or device. If you have trouble remembering your various passwords, look into any one of the available password keeper software programs and apps now available. Better yet, write them down and keep them physically locked away somewhere, separate from where you keep your computer. Hackers can’t hack into physical notebooks stored in a locked drawer.

Protect against access to the data even if your system is breached

The last measure of protection against infiltrated systems is to make the hackers’ efforts fruitless by making the data they may acquire unaccessible:

  • Consider subscribing to a service that can remotely wipe a device clean should it be lost or stolen.

  • Encrypt data when it is sent and when it is stored.

  • Store encrypted back-ups somewhere that is not directly connected to your network. This could be as simple as regularly backing up to a stand-alone hard drive that you unplug from the system once you’ve completed the backup. Cloud storage is also useful, although susceptible to hacking in its own right. Note that you should occasionally test to make sure you can access your stored data, especially if you upgrade your hardware or software: you don’t want to find that your storage device or its software cannot be accessed by your new system.

Protexure Lawyers /// Professional Liability Made Easy

“I found the Protexure representatives to be extremely professional, knowledgeable, and courteous. They found similar coverage for me for a substantial amount less than I had been paying. I have been pleased with Protexure’s service and would recommend it highly.”

- David M. Lipschutz, Esquire

Receiving a quote from Protexure Lawyers is made super easy by the quick response time of their team. The renewal process is different from what I have ever seen, they offer a mostly filled out application which made the process even easier for me!

- Eric Schwab - Woodbridge, NJ

It was a pleasure working with you, - you gave me the most competitive price, quick turn around and good follow-up.

- Howard S. Kavenow

My account representative was very helpful in assisting me to complete my application. He made me feel like my questions and my business were a priority to him.

- Kim Davis

When faced with a substantial increase from our existing malpractice carrier, we received the name Protexure Lawyers from a referral. On contact, they were not only very prompt in processing our application, but also responded to several coverage questions we had. So far, the service has been excellent.

- Law Office of Shriver, O'Neill & Thompson

Mr. Dixon contacted me many months ago and I told him I renew my policy in September and that it would be helpful to contact me in July or August of this year. He did that; he was very patient with me and assisted me with the application process. He was extremely prompt in replying to my inquiries. I had been with the same company for many years so I was reluctant to leave them. He made the transition quite simple. I am fortunate that he was the salesman who contacted me.

- Robert Lewin

Thanks. You guys got my business because (a) your price was great, and (b) you were responsive and on top of things (a number of insurers surprisingly were not).

- Scott Maxwell

I first came in contact with Ryan on a cold call. Usually I am dismissive of these types of calls, but Ryan was brief and to the point - no hard sell or over promising. In the end, I received a less expensive policy than others I researched. I guess not all cold calls are a bad thing.

- Steve Hunter

Ryan offered to compare my current insurance with what he and his company could offer. I took him up on this, and gave him my pertinent information. I did my own research, and discovered that his quote was lower and the carrier had an A rating. I contacted my existing agent to see if she could match the quote. I had been her customer for a number of years and thought that was fair. She was unable to match Ryan's offer.

- Steve Hunter

I discussed some minor differences in the policies with my account representative, and throughout the process, he was easy to reach and called me back promptly. I value this a great deal. In the end, it was clear to me that I would receive a less expensive policy than I currently have, with the same coverage and excellent customer service.

- Steve Hunter

Copyright © 2019 All Rights Reserved

Have A Question?

We are here to help! Fill out the form below and we will get back to you shortly.

You have Successfully Submitted your question!